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Rescheduling a job interview

Published on: 16 Dec 2024

While receiving an interview offer can be exciting, being forced to reschedule can be daunting for many job-seekers. While some view it as a misstep, if handled professionally with a clear explanation, it’s often understood by employers. Preparation and good communication are key. Here’s how to reschedule your interview effectively.

How to reschedule a job interview

Contact the interviewer/employer ASAP

As soon as you know you need to reschedule, contact the employer promptly. Whether it’s weeks before or the day of the interview, timing matters. For less urgent situations, such as conflicts known in advance, email is a good option. Use a clear, professional format and include relevant details.

If it’s a last-minute emergency, such as illness or a personal issue, call the employer instead of showing up unwell or missing the interview. Keep your tone professional, explain your situation, and provide necessary information. Ensure they have your contact details for follow-up if needed. When in doubt, a phone call is often the safest approach. Employers value professionalism, and notifying them rather than being a no-show is always better.

Don’t panic

Rescheduling can feel stressful, but panicking won’t help. Many avoid rescheduling out of fear of rejection, but most employers understand that life happens. Stay calm and focus on reaching out to them. Remember, you’re human, and unexpected events can interrupt plans. Do your best to handle it with composure and move forward.

Have a good reason

Avoid rescheduling for trivial reasons like forgetting the interview, running late due to poor planning, or simply not feeling like going. This reflects poorly on your commitment and could cost you the opportunity. Be prepared to show you value the chance by treating it seriously.

Sometimes, rescheduling is unavoidable due to illness, emergencies, or personal matters. In these cases, honesty is the best policy. Employers are often understanding if you’re upfront about your situation.

Thank them and follow up

After notifying the employer and requesting a new appointment, thank them for their understanding. Follow up with a confirmation email or phone call to verify the new date and time. This demonstrates professionalism and reliability. When the rescheduled interview happens, ensure you attend on time and prepared. Rescheduling repeatedly can harm your chances, so try to avoid doing so more than once.

Final thoughts

Rescheduling an interview may not be ideal, but it’s sometimes unavoidable. Remaining professional, calm, and courteous can go a long way toward securing a new date. Always approach the situation with positivity and professionalism to leave a good impression.