Replenishment Coordinator

£5030.48 - £6036.88 per month
20 Jun 2018
18 Jul 2018
CERN European


As Coordinator of the replenishment team (currently 3.5 FTEs) in the Stores section, you will have the following functions:

  • Organize, execute and follow tasks related to purchase order management:

- price enquiry following CERN procurement rules;

- order processing & confirmation;

- follow-up of the document and material flows.

  • Create and manage the relationship with current and new suppliers:

- regular meetings to follow the pipeline;

- case management.

  • Treat and manage CERN internal clients' demands:

- processing of recurrent and special demands;

- 2nd line support for any client request.

  • Stock value monitoring:

- align expected level of service with stock value;

- regular financial reporting.

  • Define and follow the replenishment parameters in the ERP (INFOR LN):

- configure a replenishment strategy per item family;

- define and follow reorder point calculations and safety stocks.

  • Key user for the ERP supporting the service (INFOR LN):

- operational procedure implementation;

- user acceptance tests.

  • Replenishment coordination:

- KPIs, objectives and activity reporting;

- working closely with other CERN services (standardization, procurement, internal logistics);

- labour coordination and task assignment in the team.

Bachelor's degree, or equivalent relevant experience in the fields of logistics, supply chain execution, or a related field.


The experience required for this post is:

  • Demonstrated experience in procurement or supply of industrial material and in stock management (invitations to tender, order monitoring, calculation of re-order points and replenishment thresholds).
  • Day-to-day use of MRP or ERP.
  • Coordination of a small team.

Technical competencies:

  • Replenishment.
  • Warehouse and inventory management: stock management.
  • Use of Office software packages.

Behavioural competencies:

  • Working in teams: building and maintaining constructive and effective work relationships.
  • Learning and sharing knowledge: sharing knowledge and expertise freely and willingly with others; coaching others to ensure knowledge transfer; proposing ways to improve or streamline existing procedures, processes and methodologies; learning from own successes and failures
  • Managing self: remaining objective, focussed and productive in a stressful environment; focusing on solutions rather than problems.
  • Communicating effectively: providing others with timely information.
  • Achieving results: delivering prompt and efficient service taking into account customer needs; delivering high quality work on time and fulfilling expectations; having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.

Language skills:

  • Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to draft texts for publications and/or official communications and to make oral presentations in both languages.

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States. (

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 15.07.2018.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.