Procurement Officer (IPT-PI-SU-2023-149-LD) Company Description
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.
Are you an experienced Procurement Officer looking for an exciting opportunity in a high-tech, international environment? If so, we invite you to take part in the activities related to CERN's procurement of supplies and contribute to our mission!
You will join the Procurement and Industrial Services Group (PI), which is responsible for procuring all supplies and services for the Organization, ensuring that the specified and contractual technical, delivery and performance requirements are met at the lowest possible overall cost whilst achieving balanced industrial returns for CERN Member States and respecting CERN's Procurement Rules. The Group monitors and reports procurement activities and statistics to CERN Management and Member State representatives.
As a Procurement Officer, you will be involved in a full range of activities related to the Organization's procurement of supplies. You will:
- Advise and support the Organization in identifying procurement strategies ensuring cost efficiency and quality;
- Carry out research to identify and participate in the qualification of potential suppliers;
- Prepare price enquiries, market surveys and invitations to tender in accordance with the Organization's Procurement Rules and on an international basis;
- Analyse offers, prepare proposals for adjudications and submit these to CERN’s Management;
- Ensure the preparation, negotiation and follow-up of numerous orders and contracts;
- Contribute to the advancement of CERN's procurement techniques and technologies, influencing their modernization and optimization;
- Foster and sustain a wide-ranging network of relationships across diverse levels, both internally and externally, while actively representing CERN in global business events.
Master's degree or equivalent relevant experience in the field of economics, purchasing, law, engineering or a related field.
- Experience in the preparation, negotiation and management of contracts and orders related to the provision of goods, equipment or services in an international environment;
- Experience in sourcing new suppliers and alternative supply chains;
- Experience working in a high-tech environment, ideally in procurement of R&D, custom products oremerging technologies.
- Experience in continuous improvement of projects and/or digitalization in the field of procurement;
- Experience in the procuring goods, equipment or services in at least one of the following specialised areas: electrical engineering, electronic engineering, mechanical engineering, vacuum and low-temperature engineering, or Information technology.
- Search and selection of suppliers and service contract providers: sourcing new suppliers.
- Defining procurement strategies;
- Reviewing and providing advice on technical specifications;
- Drafting of commercial documents for a supply or a service contract;
- Managing and following up commercial aspects of contracts, including critical examination and detailed analysis of commercial offers.
- Managing self: taking initiative beyond regular tasks and making things happen; projecting self-confidence when presenting ideas, proposals and opinions.
- Achieving results: following through on new ideas and innovations; planning and implementing application; having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
- Communicating effectively: expressing opinions, ideas and suggestions with conviction and in a logical/structured manner; keeping to the point; utilising effective negotiation techniques to achieve long-term results acceptable to all parties involved; delivering presentations in a structured and clear way; adjusting style and content to the audience; responding calmly and confidently to questions.
- Demonstrating flexibility: demonstrating openness to new ideas and situations; being able to demonstrate flexibility whilst abiding by all applicable rules.
- Solving problems: finding the information needed to solve problems; making objective judgments based on all the facts available; anticipating obstacles; assessing alternative solutions in order to have a fall-back plan.
- Spoken and written English in professional contexts as well as the ability to draft texts for publications and/ or official communications and to make oral presentations.
- Knowledge of French would be an advantage, or a strong willingness to quickly acquire proficiency in the French language.
Eligibility and closing date:
Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 23.59 Central European Time (CET) Sunday 3rd December 2023.
Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
Job grade: 6-7
Job reference: IPT-PI-SU-2023-149-LD
Benchmark Job Title: Procurement Professional