Technical Advisor

Technical Advisor

Milton Keynes, United Kingdom

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Job Description

Salary: Base salary: £25,250pa to c. £31,600pa depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities. 

As a Technical Advisor at HS2 you will provide technical advice and support to the S1/S2 Engineering and Environmental Managers and their teams, including coordinating team meetings and direction on the use of MS Teams, Sharepoint, and eB.

About the role:

• Act as first point of contact for senior manager, departments / team and other stakeholders on Technical, Contractual and administrative services and processes, redirecting and responding as appropriate, and ensuring all tasks are completed to a high standard. 
• Manage RFI and Departure responses to ensure they are produced in a timely manner through liaison with SMEs and the local Eng&Env team
• Assess draft RFU responses to ensure they address the questions raised by the contractor prior to seeking HOEE/Deputy HOEE approval
• Assist SPEs with responses to CEMAR communications by drafting them where possible and seeking approval / input from SMEs as appropriate.
• Coordinate and manage departmental team meetings to ensure effecting running of meetings and the successful delivery of outcomes, including collating agenda’s and responses, taking meeting minutes and notes if required, and managing required actions
• Prepare and format briefing packs, presentations and other documentation for HOEE, Deputy HOEE and departmental teams as required.
• Develop reporting systems and develop / update and maintain Team, Departmental and Directorate records, databases and systems to ensure effective functioning of the Directorate and collective team.
• Develop and maintain information system in MS Teams and Sharepoint to enable team to file documentation effectively to ensure ease of access across the team, and the wider IPT where appropriate
• Manage all eB MWCC RFIs for the team, liase with SMEs and as required draft responses and coordinate required actions to ensure an adequate response to the contractor within the contractual time period.
• Provide ad hoc administrative leadership including liaison with Document Control teams within HS2, TfL, NR and others to resolve inter-company information sharing issues
• Maintain continuous administrative support for HOEE and team and identify enhancements to continually improve the functioning of the collective team
• Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures in EDI.            

About You:

Skills:

• Strong communication skills
• Ability to prioritise work
• Ability to manage time effectively
• Aptitude to understand systems (eB, CEMAR, Sharepoint, PowerBI etc) and to develop solutions to increase efficiency

Knowledge:

• MS office Suite (PowerPoint, Word, Teams, Outlook)
• Excel (basic - including charts)
• Understanding of Organisational structures

Experience:

• Database experience – ideally Assetwise/eB.
• Ideally Engineering related post A level qualification (to provide a sufficiently detailed understanding of the engineering issues involved), or A levels with the right aptitude.

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.

Any applications received after the closing date will not be considered.

About Us

High Speed 2 (HS2 Ltd) will be the UK’s new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to our ‘Safe at Heart’ programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.